This article is for administrators and staffing users with access.
Overview
Our Privacy Tools give you a set of useful features to help you comply with various privacy laws, such as the General Data Protection Regulation (GDPR), which governs the protection, transfer, and retention of personal data.
Note: We cannot advise on the specifics of GDPR or any other privacy laws. If you have any questions or concerns regarding these laws, we advise you to seek guidance from your legal counsel.
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Who Can Use Privacy Tools?
Only administrators can enable these features or delete candidates in bulk.
However, once turned on, both administrators and staffing users can use Privacy Tools. See the topic below for more details.
What Happens When Privacy Tools Are Enabled?
When Privacy Tools are enabled, these features are added to the Candidate Info popover window:
Do Not Contact: Candidates might have the right to request no further contact from your company. This feature enables administrators and staffing users to flag candidates as Do Not Contact, which obscures the candidates' contact details in the places where they appear.
Candidate Remarketing: Candidates have the right to require authorization to use their information for anything other than the purpose they initially provided it. This feature enables administrators and staffing users to flag candidates who are not assigned to jobs other than the ones for which they applied. If the Request Authorization to Remarket on Applications option is enabled, this feature allows for easy modification of a candidate's preferences.
Candidate Data Export: Companies must provide people with their personal information upon request in a reasonable timeframe. Candidate Data Export enables administrators to download all data relating to a candidate directly from the Candidate Info Popover.
Candidate Remarketing Authorization: When the Request Authorization to Remarket on Applications feature is enabled, an additional question is added to the application.
Bulk Candidate Deletion: In some cases, candidate data must be stored only for a reasonable time. Candidate information that exceeds a specific timeframe must be regularly purged. Using the Bulk Candidate Deletion tool, you can remove multiple candidate records based on certain criteria.
Updated: July 7th, 2025 2853 views 0 likes