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Recruiting: Interview Scheduling Step-by-Step Guide

Describes Interview Scheduling in Recruiting.

HOW TO START USING INTERVIEW SCHEDULING

For a quick start, see Interview Scheduling - Introduction

SCHEDULE AN INTERVIEW

Admins and Staffing Users can launch Interview Scheduling for candidates in these stages:

  • Recruiter Screen
  • Schedule Phone Screen
  • Schedule an Interview

Note: You can grant your Standard Users the ability to schedule interviews too. For more information, see Can Standard Users schedule interviews and phone screens?

Follow these steps to schedule and interview:

  1. On the candidate's record, depending on the stage, click either Schedule Phone Screen or Schedule Interview.
  2. In the Interview Scheduling window, click +Add Interviewer.
  3. Select your first meeting interviewers and then add more meetings if needed.
    Pro Tip: Click the calendar to move the meetings. You can also select different meeting lengths.
  4. In this example, Phoebe Phelps is meeting with the candidate individually. Afterwards, Martha and Ivan are meeting with the candidate together.
    Note: If there is a time conflict, Recruiting alerts you with an exclamation mark ( ! ). The conflicting time slot is shown in red.
  5. In this example: 
    1. Martha Mayhem has something on her calendar from 10:00 AM to 10:30 AM, so these meeting times do not work for her.
    2. If the interview start time is moved to 8:30 AM, then there are no conflicts.
  6. If you have Interview Rooms set up in Recruiting, add them to each meeting by clicking +Room.
    • If you have Interview Rooms set up in Recruiting, add them to each meeting by clicking +Room.
  7. Click Next to proceed.
  8. Review your invitation templates and options on this screen, and then click Schedule Interview or Schedule Phone Screen to send the emails.

INVITE CANDIDATES

Click Invite the Candidate.

MAKE CHANGES AND REVIEW DETAILS

  1. To review your settings, click the Phone Screen / Interview Scheduled event.:
    • You can also see which interviewers have accepted the invite.
    • Candidates do not receive an Accept/Decline invite, so their responses are not logged here.
  2. Finally, the Home Dashboard also displays scheduled phone screens and  interviews, and candidates are color coded to indicate the general status of the meetings. For more information, see Interview Scheduling - Dashboard Status Color.

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05/10/24 380 views


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