This article is for administrators.
To look up interview room availability and reserve time in those rooms, refer to Understand interview scheduling.
Important
Before you can schedule interview rooms in the Interview Scheduler, you must add Interview Rooms to Recruiting so you can look up availability and book them.
Overview
You can use Interview Rooms to check room availability and reserve time when scheduling interviews through the Interview Scheduling feature. To learn how interview scheduling works overall, refer to Interview Scheduling Overview and Resources.
Before you can schedule interview rooms in the Interview Scheduler, you must first add those rooms in Recruiting. Adding rooms allows the system to check availability and place calendar holds.
Set up interview rooms
- Go to People > Hiring > Applicant Tracking to open the Recruiting platform.
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The Applicant Tracking link will navigate you to the Home Dashboard in your Applicant Tracking System.
- From the Recruiting dashboard, select Admin, then select Interviews.
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In the left navigation, select Interview Rooms.
- Select Create an Interview Room.
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Enter the Email Address and Room Name, then select Save. The interview room is now available when you schedule interviews.
Note: Use the email address assigned to the room resource. If you are not sure which email to use, contact your IT team.
Tip: You can also add a new room from the room selector when scheduling a meeting through the Interview Scheduling feature by selecting Create a New Room.
Select Interview Rooms When Scheduling an Interview
After you set up interview rooms in Recruiting, you can include them when building an interview itinerary. You can review availability and book room time the same way you book time for interviewers.
You can add:
- A different interview room for each meeting, or
- One interview room for all meetings in the interview process for a candidate.
Add an interview room to individual meetings
- Start scheduling an interview by following the steps in Use Interview Scheduling in Recruiting.
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When adding interview details, in the interviewer’s row select +Room to select a specific room for the interview.
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In the Select a Room window, search for the interview room and select Save.
Add the Same Interview Room to All Meetings for a Candidate
- While scheduling the interview, locate the area above the Interviewer list.
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Select +Add an Interview Room.
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Select the interview room to apply it to all meetings.
After you finish scheduling, the system places a calendar hold on the interview room, just like it does for interviewers.
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Updated: June 1st, 2026 6717 views 0 likes
*This content is for educational purposes only, is not intended to provide specific legal advice, and should not be used as a substitute for the legal advice of a qualified attorney or other professional. The information may not reflect the most current legal developments, may be changed without notice and is not guaranteed to be complete, correct, or up-to-date.