Overview

Our Zoom integration helps your team set up meetings with candidates fast and easily.

You can add a Zoom meeting when you schedule:

• Recruiter screens
• Phone screens
• Interviews

When you add a Zoom meeting:

• Zoom details go into the invite emails.
• Interviewers get the meeting link.
• Candidates get the same meeting link.

This process is quick and simple. It helps your team stay organized. It also makes things easier for candidates.

Install the Paycor Recruiting App in Zoom

1. Log in to your Zoom Admin Account and go to the Zoom App Marketplace.
2. Search for the Paycor Recruiting app or use this link: Paycor Recruiting
3. Select the Paycor Recruiting app.
4. Select Install, then set to Pre-Approve.

We recommend updating the following Meeting Settings in the Zoom Admin Account to ensure optimal integration with Paycor Recruiting:

1. Log in to your Zoom Admin Account. 
2. Go to My Account > Settings > Meeting.
3. Make sure the Waiting Room setting is OFF.
4. Turn the Meeting Passcode setting to ON.
5. Turn the Allow Participants to Join Before Host setting to ON.
6. Make sure the Screen Sharing: Who Can Share? setting is configured for ALL PARTICIPANTS.

Authenticate the Zoom integration in Recruiting

1. Go to People > Hiring > Applicant Tracking.
2. Go to Admin > Interviews, select Settings under the Interviews section.
3. Select Enable Interview Scheduling. This is required to activate the Zoom Integration.
4. Select Connect to Zoom. The Zoom OAuth Login window opens.
5.  Enter your organization's Zoom Admin credentials.
   
6. Select Authorize to complete the integration.
   1. The Zoom Integration section displays the authenticated Zoom Admin account and the Account Linked status.
   2. When authentication is complete, your users can begin adding Zoom Meetings when scheduling recruiter screens, phone screens, and interviews using the Interview Scheduling tool.

Disconnect a linked Zoom account

1. Go to People > Hiring > Applicant Tracking.
2. Go to Admin > Interviews, select Settings under the Interviews section.
3. Select Disconnect Zoom Account.

Schedule interviews with Zoom

1. Go to a candidate record in the Schedule an Interview status. We will use the Interview stage as our example here, but you can also follow this workflow for Recruiter Screens and Phone Screens.
2. Select the Schedule Interview button.
3. In the Interview Scheduler, select your interviewers, interview start time, and duration.
4. Select + Zoom Meeting to add a Zoom Meeting to the scheduled event. 
   1. If you add multiple segments to your scheduled Interview, you can add a Zoom Meeting to each segment individually.
5. Select Next.
6. The Co-Worker Zoom Interview Invite (default) template is automatically populated as the Invite Template on the Schedule Interview page.
   1. Note: The Zoom Meeting is not created until the event is scheduled in Paycor Recruiting. 
   2. As a result, the Zoom Meeting details are displayed as TBD when previewing the Co-Worker Zoom Interview Invite (default) email.
7. Select the Schedule Interview button to schedule the Interview and send the invitation email to your selected interviewers. Since the Zoom Meeting has now been created or scheduled, the invitation email received by your interviewers will include the Zoom Meeting details for the scheduled event.
8. After scheduling the Interview, you can proceed with inviting the candidate.
9. Select Invite the Candidate in the candidate record.
10. The Invite the Candidate email dialogue window opens, and the Candidate Zoom Interview Invite (default) email template is automatically populated.
11. Since the Zoom Meeting has now been created/scheduled, you can view the Zoom Meeting details when previewing the email before sending it.
12. Select Send Email Now to send the invitation to the candidate:
    1. The candidate and your selected interviewers can join the Zoom Meeting at the scheduled time to facilitate the virtual interview process.  

Uninstall the Paycor Recruiting app in Zoom

1. Log in to your Zoom Admin Account and navigate to the Zoom App Marketplace.
2. Select Manage > Installed Apps, or search for the Paycor Recruiting app.
3. Select the Paycor Recruiting app.
4. Select Uninstall.

Frequently Asked Questions