Overview
This article is for administrators and managers.
Offer letter tokens can be used in your offer letter templates to populate information that exists in Paycor Recruiting.
The areas include offer letter, company, signer, candidate, job, and compensation.
Note: Any custom offer letter tokens will be added to the list of offer letter tokens after successfully adding them to your token library.
For a complete list of offer letter tokens, go to Admin > Approvals > Offer Letters > Offer Letter Tokens > and then click View Offer Letter Tokens.
- The list can also be viewed in the templates listed below.
For more information, see How Do I Create and User Offer Letter Tokens in Paycor Recruiting?
List of Default Offer Letter Tokens Available in Paycor Recruiting
Offer Letter
| Name | Token | Summary | Default Text |
|---|---|---|---|
| Signed By - First Name | {SIGNER FIRST NAME} | Specify the first name of the company signer. | Claire |
| Signed By - Last Name | {SIGNER LAST NAME} | Specify the last name of the company signer. | Chiefexec |
| Signed By - Full Name | {SIGNER FULL NAME} | Specify the full name of the company signer. | Claire Chiefexec |
| Signer's Job Title | {SIGNER TITLE} | Specify the title of the company signer. | CEO and President |
| Send Date | {OFFER SEND DATE} | Specify the date the offer letter is sent to the candidate and company signer for signature. | 05/13/2024 |
| Expiration Date | {OFFER EXPIRATION DATE} | Specify the date the offer expires. | 05/16/2024 |
| Notes | {OFFER NOTES} | Specify a unique note for this offer letter. | Welcome aboard! |
Company
| Name | Token | Summary | Default Text |
|---|---|---|---|
| Name | {COMPANY NAME} | Specify the name of the company issuing the job offer. | PreviewCo |
| Street Address | {COMPANY STREET} | Specify the street address of the company. | 1234 Preview St. |
| City, State Zip | {COMPANY CITY STATE ZIP} | Specify the city, state, zip code of the company. | San Francisco, CA 94105 |
| Company Phone | {COMPANY PHONE} | Specify the company telephone number. | 000-000-0000 |
| Company Web Site | {COMPANY WEBSITE} | Specify the company web site URL. | http://www.newtonsoftware.com |
Signer
| Name | Token | Summary | Default Text |
|---|---|---|---|
| Signature | {SIGNER SIGNATURE} | Company Signer should sign here. | |
| Signed Date | {SIGNER SIGNED DATE} | The date the offer letter was signed by the company signer. | 05/14/2024 |
Candidate
| Name | Token | Summary | Default Text |
|---|---|---|---|
| First Name | {CANDIDATE FIRST NAME} | Specify candidate's first name. | Jack |
| Preferred Name | {CANDIDATE PREFERRED NAME} | Specify candidate's preferred name, which may be different from the first name. | Jacko |
| Last Name | {CANDIDATE LAST NAME} | Specify candidate's last name. | Smith |
| Full Name | {CANDIDATE FULL NAME} | Specify candidate's full name. | Jack Smith |
| Street Address | {CANDIDATE STREET} | Specify candidate's street address. | 123 Broadway |
| City, State Zip | {CANDIDATE CITY STATE ZIP} | Specify candidate's city, state and zip code address. | San Francisco, CA 94105 |
| Candidate E-Mail | {CANDIDATE EMAIL} | Specify the candidate's e-mail address. | help@newtonsoftware.com |
| Candidate Mobile | {CANDIDATE MOBILE} | Specify the candidate's e-mail mobile phone number. | 000-000-0000 |
| Candidate Phone | {CANDIDATE PHONE} | Specify the candidate's e-mail phone number. | 000-000-0000 |
| Competency | {COMPETENCY} | Specify competencies that the candidate must demonstrate. | Data Entry |
| Current Base | {CURRENT BASE} | Specify the current base salary of the candidate. | $1,000 |
| Current Bonus | {CURRENT BONUS} | Specify the current bonus reported by the candidate. | 15% |
| Signature | {CANDIDATE SIGNATURE} | Candidate should sign here to agree with the job offer. | |
| Signed Date | {CANDIDATE SIGNED DATE} | The date the offer letter was signed by the candidate. | 05/15/2024 |
Job
| Name | Token | Summary | Default Text |
|---|---|---|---|
| Title | {JOB TITLE} | Specify the job title being offered to the candidate. | Head Sandwich Maker |
| ID | {JOB ID} | Specify the job ID of this opening. | 001 |
| Job Code | {JOB CODE} | Specify a categorization code used for this job. | A-1 |
| Job Type | {JOB TYPE} | Specify the job type. | Regular Staff |
| Shift | {JOB SHIFT} | Specify the shift that the job is scheduled for. | Day |
| Exempt Status | {FLSA STATUS} | Specify the FLSA status for the job. | Exempt |
| EEO Category | {JOB EEO CATEGORY} | Specify the job's EEO category. | Professionals |
| Department | {JOB DEPARTMENT} | Specify the job's department. | Customer Service |
| Agency Fee | {AGENCY FEE} | Specify whether there is an agency fee associated with the job. | No |
| Cost Center | {COST CENTER} | Specify the company cost center for the job. | 1774-43 |
| Budgeted | {BUDGETED} | Specify whether the job is included in the current department budget. | Yes |
| Agency Approval | {AGENCY APPROVAL} | Specify whether agency approval is required. | Yes |
| Budget Group | {JOB BUDGET GROUP} | Specify the job's budget group name. | ACCT-14534 |
| Estimated Fee | {ESTIMATED FEE} | Specify the estimated agency fee for the job. Usually you will add the token {PAY SYMBOL} in the template before this token. | 100 |
| Budget Title | {JOB BUDGET TITLE} | Specify the job's budget title. | Accounting/Accounts Payable |
| Job Board Budget | {JOB BOARD BUDGET} | Specify the Job Board Budget for this job. | $500 |
| Post to Board | {POST TO BOARD} | Specify whether the job is posted to job boards. | Yes |
| New Hire | {NEW HIRE} | Specify whether this is a new hire. | Yes |
| Job Location | {JOB CITY} | Specify the city where the job is located. | San Francisco |
| Location | {LOCATION} | Specify the location of this job. | NYC |
| City, State, Zip | {JOB CITY STATE ZIP} | Specify the city, state and postal code of the job location. | San Francisco, CA 94105 |
| Office Space | {OFFICE SPACE} | Specify the name of the office space the candidate will use. | HQ |
| Start Date | {JOB START DATE} | Specify the date the candidate is asked to start working for the company. | 05/27/2024 |
| Hiring Manager Name | {HIRING MANAGER NAME} | Specify the full name of the hiring manager for this job. | Nancy Needshires |
| Hiring Manager Title | {HIRING MANAGER TITLE} | Specify the title of the hiring manager for this job. | Division Manger |
| Reports To (Name) | {REPORTS TO NAME} | Specify the full name of the person to whom this candidate will report. | Nancy Needshires |
| Justification | {JUSTIFICATION} | Specify justification for the position. | Backfill. |
| Minimum Years Experience | {MINIMUM YEARS EXPERIENCE} | Specify a minimum number of years of experience the candidate must demonstrate. | 5 |
| Person Replaced | {PERSON REPLACED} | Specify the name of the person replaced by this candidate. | John Smith |
| Prior Domain Experience Required | {PRIOR DOMAIN EXPERIENCE REQUIRED} | Specify whether prior experience in the job domain is required. | 6 YEARS |
| Replacement Hire | {REPLACEMENT HIRE} | Specify whether this job is a replacement for a departing employee. | Yes |
| Special Notes | {SPECIAL NOTES} | Enter any special notes associated with the job. | Critical backfill |
| Termination Date | {TERMINATION DATE} | Specify the termination date of the departing employee. | 08/11/2024 |
| Reports to (Title) | {REPORTS TO TITLE} | Specify the title of the person to whom this candidate will report. | Division Manager |
Compensation
| Name | Token | Summary | Default Text |
|---|---|---|---|
| Hourly | {PAY HOURLY} | Specify the hourly pay rate that you want to offer the candidate for the job. | 37.50 |
| Weekly | {PAY WEEKLY} | Specify the weekly pay rate that you want to offer the candidate for the job. | 1442.31 |
| Bi-Weekly | {PAY BI-WEEKLY} | Specify the bi-weekly pay rate that you want to offer the candidate for the job. | 2884.62 |
| Semi-Monthly | {PAY SEMI-MONTHLY} | Specify the semi-monthly pay rate that you want to offer the candidate for the job | 3125.00 |
| Monthly | {PAY MONTHLY} | Specify the monthly pay rate that you want to offer the candidate for the job. | 6250.00 |
| Base Salary | {BASE SALARY} | Specify the base salary included in the job offer. | 12,000 |
| Annual | {PAY ANNUAL} | Specify the annual pay rate that you want to offer the candidate for the job. | 75000.00 |
| Salary Range | {SALARY RANGE} | Specify the salary range associated with the job. | 400 - 450 |
| Salary Frequency | {SALARY FREQUENCY} | Specify the frequency associated with the salary amount. | Monthly |
| Salary Grade | {SALARY GRADE} | Specify the company code for the salary grade. | A-1 |
| Currency | {PAY CURRENCY} | Specify a word for currency, such as for example "US Dollars" or "CAD". | dollars |
| Symbol | {PAY SYMBOL} | Specify a word/symbol for currency in this token, for example "$" etc. | $ |
| Bonus Percentage | {BONUS PERCENTAGE} | Specify the bonus percentage. | 5 |
| Bonus Amount | {BONUS AMOUNT} | Specify the bonus amount associated with the job. | 15% |
| Bonus Frequency | {BONUS FREQUENCY} | Specify the frequency of bonus payments. | Monthly |
| Bonus Range | {BONUS RANGE} | Specify the range of bonus amounts authorized for the job. | 5-10% |
| Commission Amount | {COMMISSION AMOUNT} | Specify the commission amount. | 5$ |
| Commission Frequency | {COMMISSION FREQUENCY} | Specify the frequency of commission payments. | Monthly |
| Communications Reimbursement | {COMM REIMBURSE} | Specify a communications reimbursement or allowance. | 100% |
| Phone Allowance | {PHONE ALLOWANCE} | Specify the allowance the candidate will receive for telephone expenses. | 25 per month |
| Travel Allowance | {TRAVEL ALLOWANCE} | Specify a travel allowance. | 100% |
| Car Allowance | {CAR ALLOWANCE} | Specify the allowance the candidate will receive for automotive expenses. | 300 per month |
| Stock Amount | {STOCK AMOUNT} | Specify an amount of stock shares. | 100 |
| Relocation | {RELOCATION} | Specify whether compensation for relocation in included. | No |
| Max Relocation Amount | {MAX RELOCATION AMOUNT} | Specify the maximum relocation amount authorized for the job. | $1,500 |
| Stock Date | {STOCK DATE} | Specify a grant date for stock shares. | 08/11/2024 |
| Stock Option Range | {STOCK OPTION RANGE} | Specify the range of stock options authorized for the job. | 12-15 |
| Amount of Sign-On | {AMOUNT OF SIGN-ON} | Specify the sign-on payment amount included in the job offer. | $1,250 |
| Time Off Accrual | {TIME OFF ACCRUAL} | Specify an accrual amount for paid time off per period. | 1 day / month |
| Time Off Amount | {TIME OFF AMOUNT} | Specify a total amount for paid time off being offered to the candidate. | 10 days |
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