Overview

Sometimes, you need to create a confidential job in recruiting (also called ghost or blind job posts). 

These jobs have very strict viewing rights, so you must be careful when setting them up. Because of this, people cannot apply directly to a confidential job since there's no safe way to handle ghost postings.

Only certain people in your company can see confidential jobs and their candidates:

• Any Staffing User assigned as a Recruiter
• Any User assigned as a Hiring Manager
• Any Standard User assigned as an Executive or Team Member
• All Administrators (default user right)

For everyone else, confidential jobs and their candidates are entirely invisible.

Important:

• For security reasons, candidates submitted to confidential jobs are invisible to unauthorized users. They do not show up in any searches.
• When a job is no longer confidential, it's a good idea to remove this setting so other users can find those candidates.
• This setting prevents the job from being included in reports in the Analytics section. See the last topic in this article for an alternate way: Steps to Gather Reporting for a Confidential Job

Steps to Make a Job Confidential

1. Log in and go to People > Hiring > Applicant Tracking. The Recruiting dashboard appears and shows the Active Jobs in your company. 

2. Find the job you want to you want to make confidential and click the title. The job details screen appears with a list of the candidates on the Candidate Breakdown tab. 

3. At the top left, next to the job title, click the blue more info icon. The Job details popup appears. 

4. On the Job Info tab, mark the checkbox next to the Confidential Job field. A notification appears.

5. Review the notification and click OK. The popup disappears. 

6. At the top right, click Save, and a notification appears at the bottom verifying the job was made confidential. 

7. Click Close to remove the Confidential Job popup. 

The job is labeled CONFIDENTIAL on the Recruiting dashboard. 

Ways to Advertise a Confidential Job

After a confidential job is created in Recruiting, you can Post a Confidential Job on Indeed or another site you choose.

The candidates responding to external postings do not flow into Recruiting because they are not directed to your careers page to apply. As you receive candidates from Indeed or other methods, use Create a Candidate to add and assign them to the confidential job.

Steps to Gather Reporting for a Confidential Job

The settings for confidential jobs prevent them from being included in reports in the Analytics section.  

As an alternative to an Analytics report: 

1. Go to the confidential job and open the details screen (see Step 2 above). 

2. At the top right, click Export This Flow Log. Your browser shows a download icon at the top. Click it to download the Excel file. 

Sample Export Flow Log

The data captured for the confidential job is as of the moment you export the flow: