This article is for administrators.
Why Use AI Tools?
Job descriptions created in Paycor HR's Job Management are typically written for compliance and internal clarity.
As a Paycor Recruiting administrator, you can use external AI tools like ChatGPT or Microsoft Copilot to transform internal job descriptions into engaging, candidate-friendly postings for Paycor Recruiting.
Administrators should always review and edit the AI-generated output for accuracy and branding before uploading it into Paycor Recruiting.
Note: We recommend you use the same prompt shown in this article for all jobs you reformat for recruiting to maintain a consistent voice.
Steps to Reformat a Job Description Using AI
Go to Job Management, Copy the Job Description, and Use AI
1.Log in and go to People > People Settings > Job Management. The Job Management screen appears with job titles in your company.
2.Click the job record you want to recruit for, click the Job Specifications tab, and then click Preview Job Description. The job description screen appears.
3.Highlight the full job description and copy it, and then open a Notepad or Word doc to paste the information until you are ready to add it to the AI prompt.
4.Open Your Preferred AI tool (use ChatGPT, Microsoft Copilot, or another trusted AI writing assistant).
5. Copy and paste all this information as shown here (follow the instructions between brackets [ … ]).
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Act as a recruiter for a [insert your industry]. I will provide you with a detailed internal job description. Your task is to: 1. Summarize the technical job description in plain, engaging language suitable for job seekers who may not be familiar with our organization. 2. Extract key responsibilities and qualifications from the internal description. 3. Rewrite the job description as a compelling job ad for our company careers page that will also feed to job boards like LinkedIn, Indeed, Glassdoor, and ZipRecruiter. 4. Use a conversational tone that reflects our inclusive and mission-driven culture. 5. Include a section that highlights why our company is a great employer. Use the following details: ○ [paste your own company's highlights] The position is [fully remote, hybrid, in the office], unless otherwise specified. Please ask any clarifying questions before generating the final job ad:
[Administrator: remove this note and then paste the full job description you copied Job Management (see Step 3 above]. |
Note: We recommend you use this same prompt for all jobs you reformat for recruiting to maintain a consistent voice.
6. Review and edit the AI-generated description:
- Make sure the tone aligns with your company’s brand and values.
- Confirm that all required qualifications and responsibilities are included.
- Make any necessary edits for clarity or compliance.
7. Copy the text in the AI tool.
Go to Recruiting, Create a Job Template, and Paste the AI Description
1. Go to People > Hiring > Applicant Tracking. The Recruiting dashboard appears.
2. At the top, click Admin, select Job Management, and click Job Templates. The Job Templates screen appears.
3. Click Create a New Template and then paste the AI-created content from Step 7 above into the Job Description field.
4. To avoid carrying over legacy formatting that could cause display anomalies like font or size differences on job boards, click Remove All Formatting and use the tools to create your bold headers, bulleted lists, etc.
5. Complete the required Job Information fields (left side of the job’s template).
6. When you finish, click Save. You can use this template when posting new job openings.
Helpful Tips
Use the Same AI Prompt: We recommend using the same prompt shown in this article for all jobs you reformat for recruiting to maintain a consistent voice.
Keep Compliance in Mind: You must always review AI-generated content for accuracy and alignment with your company's internal policies and naming conventions.
Updated: August 19th, 2025 82 views 0 likes