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Recruiting: Application Builder

Describes how to use the Application Builder feature in Recruiting to create and customize the application process.

HOW DO I CREATE CUSTOM APPLICATIONS FOR MY ORGANIZATION?

  • Administrators can now create and modify applications within their companies, allowing them to fully customize the application questions and fields for your organization and give applicants a unique application experience based on whatever criteria you want to gather.
  • A company can now have unlimited custom applications based on their jobs and information requirements.
  • Follow these steps to create custom applications: 
    1. In Recruiting, click Admin.
    2. Click the Careers Page tab.
    3. On the left, under Applications, click Create an Application.
    4. Enter a Title based on what you want to call this application. You must enter a title to save the application.
Notes: 
  • Recruiting includes a certain number of already-created blocks you can use.
  • Some of these blocks are required by the system while others are editable.
  • You can modify editable fields by clicking the blue buttons in a block.

HOW DO I CREATE NEW BLOCKS?

To add additional blocks to the application, between currently existing blocks, click the Add Block button.

Format Type field appears and you can select from a number of options to generate any style of block you prefer.

WHAT BLOCKS OR FIELDS CAN I CREATE FOR THE APPLICATION BUILDER?

Formatting:

  • Paragraph text: Enter text such as disclaimers or instructions.
  • Horizontal line: Inserts a line break in the application.
  • Horizontal space: Inserts a blank space in the application.

Question Groups:

  • Acceptance of terms: Where you can add a Acknowledgment or Acceptance section.
  • Previous address: Candidate's previous address.
  • Resume upload: Creates an area for a candidate to add their resume.
  • Attachments: Creates an area candidates to add attachments.
  • Compensation: Creates an area for current and desired compensation.
  • Education history: Creates an area for a candidate to add their education.
  • Employment history: Creates an area for a candidate to enter their previous employment details.

Custom Questions:

If you don't see the form you are looking for, create your own custom questions in any form you want:

  • Date: Fields include an interactive calendar for candidates to select dates.
  • Email Address: Field registers as an email in the system.
  • Phone number: Field registers as a phone number in the system.
  • Text box (single line): Field allows candidates to enter a short text answer.
  • Text box (multi line): Field allows candidates to enter a longer text answer.
  • Checkboxes (select multiple): Field allows candidates to mark multiple checkboxes.
  • DropDown (select one): Field allows the candidate to select a drop-down menu option.
  • Radio Buttons (select one): Field allows the candidate to select a specific button.

Note: All of these styles follow the same editing rules as the default blocks (you can edit the blocks or fields by selecting blue buttons a block.

I CREATED A BLOCK - HOW DO I EDIT IT?

The primary way of editing a block is through the use of the blue buttons on the right hand side. The 'hamburger' menu in the top right corner of the block will have options for you to expand on your questions or move/ duplicate your currently existing blocks.

Moving a Block: 

  1. To move a block up or down, at the top-right corner, click the hamburger icon ( User-added image )  and select Move
  2. Move the question to exactly where you want to place it.

Title text and Paragraph text:

At the top-right corner, click the hamburger icon ( ), these options help you add formatting to your blocks and questions. 

Duplicating a Block: 

At the top-right corner, click the hamburger icon ( ) and select Duplicate to duplicate the whole block and all of its contents.

Visibility and Required settings: 

  • Visibility (blue eye icon): When you want to restrict the visibility of certain questions without deleted them in case you need them in the future, click the visibility (Eye) icon to modify the visibility of fields in a block. 
  • Required (blue star icon): This option allows you to make specific fields required for candidates in an application. A blue star indicates the field is required.

Important: When you save your edited application, you must acknowledge that you're not collecting Personally Identifiable Information (PII) like date of birth, SSN, driver's license number, bank details, passport information, etc (or any copies of these documents). 

Note: Including these types of questions/fields could block your job from displaying externally on job boards.

HOW DO I PREVIEW THE APPLICATION I JUST CREATED?

  • At the top of the Application Builder, click the Preview button to quickly and easily see exactly what your candidates see when they are filling out your application.
  • When you click the Preview button, a new browser window appears displaying your application so you can toggle to between the Application Builder and the preview while making final edits.


WHAT HAPPENS TO MY OLD APPLICATION IN THE SYSTEM?

Old or legacy applications are still available in the system. If your team wants to change a legacy system, do one of these:

  • Contact Recruiting Support to make changes to your legacy application.
  • Alternatively, recreate the legacy application in the new Application Builder. Rebuilding an application ensures your applications are exactly as you want candidates to see them when they apply. 
Notes:
  • Legacy applications are listed on the right side of the Application Builder tool.
  • The questions are stored in an HTML format and are accessible through one of the application blocks.

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